Minutes of the Bloomington Watercolor Society
November 12, 2018, First Christian Church
The meeting was called to order at 6:10 PM by Kitty Garlock, President
Welcome
Returning member: Evelyn Alwine
Hospitality
Carla Hedges thanked Anne-Karine Bley Cathy Korinek, Char Dapena, Jeanne Dutton, and Barbara Coffman who, along with herself, provided refreshments.
A Moment in History
Candi Bailey reported that between the years 2005-2007, BWS met in area restaurants, then the Monroe County Public Library, before finding its current home at First Christian Church where we have met since 2007.
Secretary – Jill Olshavsky
October 8 minutes approval: Motion Kathy Barton; Second Jerry Harste
Treasurer’s Report – Patty Uffman
October 8 report approval: Motion Meri Reinhold; Second Candi Bailey
Patty reported that we have enough in the treasury to be able to do more next year. We currently have 50 packs of note cards which cost $12 per pack or $1 each. If the cost to produce the cards remains the same, for $425.00 we could set up and produce a new set of notecards.
Technology/New Signature Members – Charlotte Griffin
Charlotte thanked the Signature Committee, Sara Steffey McQueen and Maura Stanton. She reported that Meri Reinhold and Betty Waggoner have both achieved signature status. They were cheered with a round of applause, and Charlotte presented each with a certificate and pen.
Charlotte brought copies of the BWS roster for those who still need one. She again asked members to review their information and to make any necessary corrections.
Show – Anne-Karine Bley
Anne-Karine passed around a sign-up sheet for volunteers for our February Art of Chocolate show. She needs people to help hang the show in January and noted that Gabe Colman will also help. Drop off day is January 29. (The drop off day was amended after the meeting and is now January 30 from 10 AM to noon at the Vault at Gallery Mortgage.)
Programs – Jo Weddle
Jo has additional copies of the cards which list 2018-2019 Programs at Monthly Meetings and Paint outs and Shows for anyone who needs one. She passed out a sheet with information about reservations for the BWS Holiday Party on Dec. 5 at Meadowood Retirement Center. Reservations may be made by check or through Pay Pal. The art activity for an exchange will be an 8×10 or smaller painting which is in the style of a master.
Upland Painters – Kristen Stamper
Kristen reported that the final Upland event for 2018, November 13, is an organizational meeting for 2019. Anyone who is interested in learning more about Upland Painters is invited to attend.
Venue Vote – Kitty Garlock
Kitty announced that the vote on moving our meetings to St Marks Church has been postponed due to finding that lighting in the proposed meeting room is too dim for painting. Kitty and her committee will continue to investigate options. Jerry Harste noted that Jo Weddle has done a great job serving as a liaison between BWS and First Christian Church and that we would need someone to do the same if we move to a different venue. Kitty agreed and said Jo has been invaluable to BWS in many ways. She added that, in her experience, there always seems to be someone who rises to the occasion and that Carla Hedges has offered to be a contact person if we move to St Marks.
By-laws Vote, Finance Committee – Jill Olshavsky
Jill announced the vote on the proposed by-laws amendment to create a Finance Committee and add it to the committees listed under Article XI of BWS By-laws. She read the rationale for this addition as well as the wording of Article XI if the amendment is approved. She called for comments, and they primarily addressed two issues:
- Given the small size of BWS and the required duties for members serving on a committee, is creating a separate committee necessary? Discussion included a report that the Leadership Handbook (which reflects current practice and does not require votes for modification) states that the Treasurer is the chair of the budget committee which includes 2 other members. It was also noted that because having a budget committee has proven to be valuable, if the Finance Committee is approved, the Leadership Handbook would be revised to reflect the broader committee structure.
- What would be the reporting process for the Finance Committee and Treasurer? The rationale for the proposed amendment indicates the Treasurer will recommend the committee members and that they would be approved by the board. Several Executive Board members stated that because the Treasurer and budget committee report to the President, the reporting lines are already established.
Call for a vote: Meri Reinhold; Second Nancy Davis Metz
Members were asked to vote by paper ballot, and Jill and Charlotte collected the ballots.
Opportunity– Charlotte Griffin
Charlotte reported that Jeanne Dutton received an invitation from Gabe Colman, owner of The Venue, to again paint with watercolors by his pop up shop at the College Mall near Macy’s main entrance on weekends from Nov. 16-Dec 23. BWS artists may sell our cards or create their own cards which would be sold for $5.00 with all proceeds going to BWS scholarship. Members may also sell their own paintings. Proceeds would be divided so that 25% goes to The Venue, 25% goes to BWS, and 50% goes to the artist. All sales must go through The Venue. Artists may sign up for 2 hour shifts of 11-1 or 1-3 on Saturdays or 12-2 on Sundays. Two artists may work during the same shift, and the Venue will provide a table and 2 chairs and will store our supplies at their shop. Jeanne Dutton will provide details later.
Move to adjourn– Charlotte Griffin; Second Char Dapena.
The meeting was adjourned at 6:50.
Refreshments were available until 7:10 when Nancy Davis Metz and Carol Rhodes presented our program: Paint a flower like Georgia O’Keeffe.
